QuickBooks Default Account Types and Detail Types

15 May 2022

Standard Account Number Ranges

A common best-practice is to number the accounts in a Chart of Accounts using number ranges similar to those below. The 10 Account Categories below are one possible way of categorizing accounts.

Account Number Range	Account Category	Description
1000-1499	Current Assets	<1 year
1500-1999	Long-Term Assets	1+ years
2000-2499	Current Liabilities	<1 year
2500-2999	Long-Term Liabilities	1+ years
3000-3999	Equity	IE: Shareholders' equity, book value, net asset value
4000-4999	Income	IE: Revenue
5000-5999	Direct Costs	IE: Cost of Revenue, Cost of Goods Sold
6000-6999	Indirect Costs	IE: Overhead Expenses, Operating Expenses
7000-7999	Other Income	IE: Non-operating income like capital gains, interest income
8000-8999	Other Costs	IE: Non-operating income like capital losses

QuickBooks Account Types and Detail Types

Each Account in a QuickBooks “Chart of Accounts” has an Account Type and Detail Type. In QuickBooks Simple Start the options in these two fields are not editable.

There are 15 available Account Types and 154 Detail Types. Each Detail Type is mapped to a single Account Type. Each new account is required to have an Account Type and Detail Type selected.

The 15 Account Types in QuickBooks can be mapped onto the broader Account Categories as shown below.

Account Category	QB Account Type	Account Number Range
Current Assets	Accounts Receivable (A/R) Other Current Assets Bank	1000-1499
Long-Term Assets	Fixed Assets Other Assets	1500-1999
Current Liabilities	Accounts Payable (A/P) Credit Card Other Current Liabilities	2000-2499
Long-Term Liabilities	Long Term Liabilities	2500-2999
Equity	Equity	3000-3999
Income	Income	4000-4999
Direct Costs	Cost of Goods Sold	5000-5999
Indirect Costs	Expenses	6000-6999
Other Income	Other Income	7000-7999
Other Costs	Other Expense	8000-8999

Complete List of QuickBooks Account/Detail Types

A complete list of QuickBooks' available Account Types and Detail Types is tabulated below. The account type and detail type categories was compiled from QuickBooks Online Simple Start on 5/15/22. The account numbering is my own.

Account Category Number Range	QB Account Type	QB Detail Type
Current Assets 1000-1499	Bank 1000-1099	Cash on hand Checking Money Market Rents Held in Trust Savings Trust account
Current Assets 1000-1499	Other Current Assets 1100-1399	Allowance for Bad Debts Development Costs Employee Cash Advances Inventory Investment - Mortgage/Real Estate Loans Investment - Tax-Exempt Securities Investment - U.S. Government Obligations Investments - Other Loans To Officers Loans to Others Loans to Stockholders Other Current Assets Prepaid Expenses Retainage Undeposited Funds
Current Assets 1000-1499	Accounts Receivable (A/R) 1400-1499	Accounts Receivable (A/R)
Long-Term Assets 1500-1999	Fixed Assets 1500-1899	Accumulated Amortization Accumulated Depletion Accumulated Depreciation Buildings Depletable Assets Fixed Asset Computers Fixed Asset Copiers Fixed Asset Furniture Fixed Asset Other Tools Equipment Fixed Asset Phone Fixed Asset Photo Video Fixed Asset Software Furniture & Fixtures Intangible Assets Land Leasehold Improvements Machinery & Equipment Other fixed assets Vehicles
Long-Term Assets 1500-1999	Other Assets 1900-1999	Accumulated Amortization of Other Assets Goodwill Lease Buyout Licenses Organizational Costs Other Long-term Assets Security Deposits
Current Liabilities 2000-2499	Credit Card 2000-2099	Credit Card
Current Liabilities 2000-2499	Accounts Payable (A/P) 2100-2399	Accounts Payable (A/P)
Current Liabilities 2000-2499	Other Current Liabilities 2400-2499	Deferred Revenue Federal Income Tax Payable Insurance Payable Line of Credit Loan Payable Other Current Liabilities Payroll Clearing Payroll Tax Payable Prepaid Expenses Payable Rents in trust - Liability Sales Tax Payable State/Local Income Tax Payable Trust Accounts - Liabilities Undistributed Tips
Long-Term Liabilities 2500-2999	Long Term Liabilities 2500-2999	Notes Payable Other Long Term Liabilities Shareholder Notes Payable
Equity 3000-3999	Equity 3000-3999	Accumulated Adjustment Common Stock Estimated Taxes Health Insurance Premium Health Savings Account Contribution Opening Balance Equity Owner’s Equity Paid-In Capital or Surplus Partner Contributions Partner Distributions Partner’s Equity Personal Expense Personal Income Preferred Stock Retained Earnings Treasury Stock
Income 4000-4999	Income 4000-4999	Discounts/Refunds Given Non-Profit Income Other Primary Income Sales of Product Income Service/Fee Income Unapplied Cash Payment Income
Direct Costs 5000-5999	Cost of Goods Sold 5000-5999	Cost of labor - COS Equipment Rental - COS Other Costs of Services - COS Shipping, Freight & Delivery - COS Supplies & Materials - COGS
Indirect Costs 6000-6999	Expenses 6000-6999	Advertising/Promotional Auto Bad Debts Bank Charges Charitable Contributions Communication Cost of Labor Dues & subscriptions Entertainment Entertainment Meals Equipment Rental Finance costs Insurance Interest Paid Legal & Professional Fees Office/General Administrative Expenses Other Business Expenses Other Miscellaneous Service Cost Payroll Expenses Payroll Tax Expenses Payroll Wage Expenses Promotional Meals Rent or Lease of Buildings Repair & Maintenance Shipping, Freight & Delivery Supplies & Materials Taxes Paid Travel Travel Meals Unapplied Cash Bill Payment Expense Utilities
Other Income 7000-7999	Other Income 7000-7999	Dividend Income Interest Earned Other Investment Income Other Miscellaneous Income Tax-Exempt Interest
Other Costs 8000-8999	Other Expense 8000-8999	Amortization Depreciation Exchange Gain or Loss Gas And Fuel Home Office Homeowner Rental Insurance Mortgage Interest Home Office Other Home Office Expenses Other Miscellaneous Expense Other Vehicle Expenses Parking and Tolls Penalties & Settlements Property Tax Home Office Rent and Lease Home Office Repairs and Maintenance Home Office Utilities Home Office Vehicle Vehicle Insurance Vehicle Lease Vehicle Loan Vehicle Loan Interest Vehicle Registration Vehicle Repairs Wash and Road Services